SECRETARY

• Records the minutes of all meetings of the ACES PTA and of the Executive Board and Committee, including names of members present at those meetings.
• Presents the minutes for approval at the next meeting.
• Posts a copy of current business meeting minutes each month on the PTA bulletin board.
• Submits PTA business meeting minutes via email to President for inclusion on ACES web site.
• Maintains a membership list in permanent record for the year. The list will be provided by the Membership Chairperson.
• Keeps a current copy of bylaws, standing rules and budget in binder with meeting minutes and has available for reference purposes as needed at all association meetings.
• Helps in notifying parents, teachers and staff of upcoming PTA business and general membership meetings.
• Helps in notifying executive board and executive committee of upcoming meetings.
• Performs such other duties as may be delegated.
• Forwards all records and PTA unit information pertinent to the Recording Secretary position, along with a Year-End Officer Report, to the PTA President at the end of term.
• Keeps the PTA President informed of activities on an on-going basis.
• Provide Thank You Correspondence to all committee chairpersons upon completion of their responsibilities.
• Destroys stored documents in compliance with NCPTA guidelines.