TREASURER

• Shall have custody of all funds of the association.
• Works closely with Audit committee to make sure monthly audit is complete.
• Keeps an accurate and detailed account, in the treasurer’s permanent book, of all monies received and paid out.
• Makes disbursements as authorized by the President, executive board, or unit membership in accordance with the budget adopted by the association.
• Presents a financial statement at every PTA Business Meeting and at other times when requested by the executive board, and shall make a full report at the meeting at which new officers officially assume their duties.
• Responsible for the maintenance of such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts, and disbursements of the ACES PTA, including specifically, the number of its members, the dues collected from its members, and the amounts of dues remitted to the North Carolina PTA in accordance with Article IV, Section 14, of the ACES PTA Bylaws.
• Takes custody of funds collected as State and National dues and shall be responsible for remitting such dues to the North Carolina PTA in accordance with Article V, Section 4-8, of the ACES PTA Bylaws.
• Completes  (or facilitates completion of…) and files IRS 990 tax returns in a timely fashion and submits sales tax refund requests to the N.C. Department of Revenue.
• Provides Certificate of Resale/Merchant’s License form to Committee Chairs as necessary.
• Insures that the accounts and financial records of the ACES PTA are examined at least annually, or upon change of officers, by an auditor or an auditing committee of three members who, satisfied that the treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report.  The auditor/auditing committee shall be appointed by the Executive Board at the May business meeting.
• Reconciles bank statements each month with PTA checkbook.
• Prepares budget worksheet of past years (2-3 years) budget information for Executive Committee budget planning meeting held in July or August.
• Prepares proposed budget for general membership vote at first PTA Business Meeting in August.
• Obtains signature cards from bank and gets signatures from President, First Vice President and Treasurer as required. Returns to bank.
• Obtains PTA insurance / Renews PTS insurance each year